To access the logs you must be set up as a Point of Contact

1.  Login to FORT and select Points of Contact from the main menu

2.  Under the Logs section (near the bottom of the page) click "View"

3.  This will bring you to the main logs page

4.  From here you can either use the simple search field or the more detailed filters below

Using the simple search field

1. Input your search criteria (e.g. Referrer name or referral reference number)

2. Under the Date Range section select the dates you would like the report to cover.  If you do not select any specific dates, the system will generate a report covering the last 30 days.  In order to avoid affecting system performance please do not run a log query covering more than one month at a time.

3. Click the green Search button

4. The results will then be displayed below

Using the detailed filters

1.  Select the type of main activity type from the "Module" field (i.e. Referral)

2. A drop down "Action" menu with the specific actions relating to the module you selected will then appear

3. Select the appropriate option from the "Action" menu (i.e. Create)

4. You can change the period of the report by using the date range filters.  If no date range is selected the system will automatically display records for the last 30 days.

5. Click the green Search button

6. The results will then be displayed below

Once you have selected the appropriate options from the drop down Module and Action menus you can filter the logs further by entering a specific search term in the Search field.  For example if you wanted to view the details of all of the referrals created by one of your Referrers for the period from 1 March-10 March 2011 you would:

1. Input the Referrer's name in the Search field (e.g. Selma)

2. Select Referral from the Module menu

3. Select Create from the Action menu

4. Select 01/03/2011 and 10/03/2011 in the To and From date fields

5. Click the green Search button

Downloading the Logs

1.  If you wish, a copy of the logs can be downloaded by clicking the "Download Logs" link in the middle of the page

2. A dialogue box will appear.  Select whether you wish to open or save the file and click ok.

The logs are generated as an Excel document--this is to allow users to manipulate in a way that will meet their own individual reporting requirements

Please note:  The FORT log facility was upgraded in March 2011.  Full log information should be available for the period from 1 March 2011 onwards.  Depending on the type of information required only partial data may be available for periods before 28 February 2011.